Finance / Admin Coordinator at Syngenta

Role purpose

To support general business operations and all site departments by providing various administrative and financial support activities as a generalist or in a combination of disciplines in the site management functional area.

Accountabilities

•  Perform normal office functions such as setting up and maintaining files;
•  Review draft and finished documents for appropriate completion;
•  Gather, collect, record, track and verify data and information from multiple sources
•  Use software applicable to the site, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
•  Support projects and processes in terms of financial tracking, financial administration and document control.
•  Conduct administrative tasks (meeting bookings with external providers when required, invoice and expense claim processing, etc.)
•  Support meetings and projects (meeting minutes, PowerPoint presentations, etc.)

•  Procurement for general engineering and other projects
•  Process of invoices and review of invoices paid per cost centre
•  Reconciliation of accounts
•  Provides finance support such as generating Purchase Orders and Limit Orders and processing invoices for Maintenance and projects; processing manual payments, balancing expenses on CitiBank and PCard’s; performing invoice service entries on SAP; liaising with the Finance Department and service providers.

Critical Success Factors

Critical Qualification

Diploma or any other relevant qualification

Critical knowledge & Experience

•  Requires developed specialized skills, or a breadth of skills through job-related training and considerable on-the-job experience
•  Sound knowledge of Microsoft Office applications - advanced capability in MS Excel essential
•  Experience working in SAP preferable
•  Previous administration and financial work experience required
•  Understanding of a production facility and typical procurement
•  General knowledge of technical terminology an advantage

Critical capabilities

•  Self-starter, pro-active and with good interpersonal skills - ability to build rapport with all relevant stakeholders and communicate effectively (written and verbal)
•  Analytical, systematic, neat, thorough & sharp thinker
•  Process & detail orientated but with the ability to work within numerous & tight deadlines
•  Professional disposition and able to work well in a team
•  Good Communication skills
•  Integrative leadership style
•  Engaging constructively