Administrative Officer: Awareness - The Department of Home Affairs

DUTIES :

The successful candidate will be responsible for, amongst others, the following specific tasks:

• Perform general administrative activities in support of the Unit. Draft submissions, reports, memorandums, minutes and other correspondence for the Unit. Perform records and document management functions, both manually and electronically.
• Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the Office.
• Administrate leave arrangements. Provide support / prepare / process claims, payments, invoices and consultant fees relevant to the Office. Oversee office equipment and arrange maintenance and repairs as required.
• Ensure the effective implementation of operational objectives and innovations (digital transformation, records- and document management solutions, process improvements, information management and analysis), in order to enhance service delivery.
• Implement governance processes, frameworks and procedures. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements. 

REQUIREMENTS :

• An undergraduate qualification in Office Management and Technology, Business Management, Administration Management at NQF level 6 as recognized by SAQA. 1 Years’ experience in an administration environment is required.
• Knowledge of Office Administration methodologies. Knowledge of document management. Knowledge of the Constitution of the Republic of South Africa.
• Knowledge and understanding of all relevant public service and Departmental Legislative Frameworks, as well as Government Structures.
• Excellent abilities and experience in project management, project optimization, and the use of online systems.