South32 Administrative / Secretarial Jobs in KwaZulu-Natal
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At South32, we’re meeting the challenge of enabling a sustainable future through our focus on responsibly producing commodities critical for a low-carbon world.
As a collaborative, caring and inclusive company, there’s no better place to make a genuine difference. Together we’re making a positive, global impact that has the potential to change lives.
Whatever career path you choose, we’ll support you every step of the way to learn, grow and succeed. So, join us, step towards a brighter future and leave your legacy.
ABOUT HILLSIDE:
Our Hillside Aluminium smelter in Richards Bay produces high-quality, primary aluminium for the domestic and export markets.
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WHAT SOUTH32 OFFERS:
Annual short-term incentive bonus that recognizes both your performance and the overall success of the business.
Eligible employees will receive an employer contribution towards the company-elected retirement fund.
South 32 will support assistance for part-time studies aligned to role requirements and business needs at accredited institutions to eligible employees.
ABOUT THE ROLE:
This role is a permanent full-time position.
As a Departmental Administrator (Dept), you will be responsible for providing professional secretarial and administrative support to the Managers and their respective departments.
Other key responsibilities include, but aren’t limited to:
- Diary/calendar management;
- Administration - Performing administrative tasks;
- Approved document control for the department;
- Maintain office equipment and supplies, budgets and other administrative duties as require;
- Manage the use of Departmental Credit / Purchasing cards and the reconciliation of expenses incurred;
- Arrange business travel (domestic & International), visa applications, and administer related expense management;
- Arrange social / team building activities i.e., venue, catering and required activities – input of purchase requisitions and payment follow-up;
- Coordinate and organize business meetings, conferences, including, meeting room bookings;
- Maintain professional telephone skills, etiquette, and company image.
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ABOUT YOU:
You will have experience and demonstrate capability in the following:
- A minimum of 5 years secretarial experience in a manufacturing/mining environment;
- Computer literacy in MS Office (Excel/Word/PowerPoint) is essential;
- Knowledge of 1SAP R/2 would be advantageous;
- Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure;
- Well organized, detail-oriented and have strong time management skills;
- Excellent written and verbal communication with a strong sense of professionalism and integrity;
- Ability to utilize tact, diplomacy, discretion, and good judgment at all times;
- Maintain confidentiality at all times;
- Resourceful, solution-oriented and a team player;
- Foster a positive and productive work environment;
- Enjoy challenging calendar management while prioritizing many competing requests.
Qualifications for this role are:
- Secretarial National Advanced Certificate (2 years).
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