Admin Controller: Stellenbosch - Heineken

Purpose:

To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports

Key Responsibilities:

Strategic & Financial Results 

• Successful delivery of the Record to Report strategy to maximize accuracy and efficiency. 
• Effective and efficient delivery of departmental admin performance. 
• Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives. 
• Monthly reconciliation reports completed 
• Assist department with monthly and weekly reporting duties
• Participate in Internal and External quality control and audit processes. 
• Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets 
• Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre) 
• Distribute comprehensive monthly reports and follow up on variances of 5% and above 
• Minimal Variance Reporting and Income Statements in line with budgets 
• In accordance with Internal Control Checklist QMS Procedures followed

Operational Results 

• Effective and efficient delivery of department admin management and controls. 
• Purchase Requisition or Purchase Orders captured accurately 
• Processing of goods receipts for services 
• Assist / follow up of outstanding accounts 
• Accurate and timeous capturing of the daily transactions  
• Create customers and processing of invoices for intergroup services
• Processing of journals 
• General financial administration and drawing and circulation of financial and business performance reports to assist management  
• Perform filing and maintain admin housekeeping 
• Ensure that the QMS (Quality Management System) forms are updated and maintained 
• Create purchased orders for department
• Feedback from managers on quality of work - accuracy and speed 
• Maintaining confidentiality 
• Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily
• Daily clearance of relevant SAP line items 
• Document numbers captured and updated on SAP 
• Confirmation sheet on Share drive/Livelink 
• Follow up on Sundry Customer/Payable Account
• Correctness and according to QMS procedure 
• Workflows completed 
• Relevant and valid information included 
• According to ICC Procedures 

Customer & Relationship Results 

• Build effective relationships with external and internal stakeholders 
• Provide a high standard of customer service to all internal and external customers 
• Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis 
• Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors 
• Team meetings held every week, agenda, minutes and action plans implemented and followed. 

Innovation & Improvement Results 

• Innovation and business improvements in support of operational and sales goals 
• Participate in departmental projects
• Implement a standardised programme to ensure cost efficiency 
• On-going and as required 
• Bulk purchasing implemented at Brand Homes 

Leadership Results 

• Take responsibility of own performance goals and personal growth 
• Culture Shaping Survey IDP in place 
• Managing your career (EPMS Scorecard and Career Plan in place) 
• Culture Shaping Index  
• Success Factors Analytics 

Education & Experience:

• Tertiary Accounting Training (University or Technical College) 
• At least 5 years of experience in administrative and financial services and controls
• SAP Knowledge 
• PR Skills (Friendly, Courteous, Professional, Helpful) 
• Computer Literate 
• Good Team Player