Departmental Secretary: Enforcement Department - FSCA South Africa

Purpose of the Job

• To provide administration support to the Enforcement department. The person appointed to this position will report to the Departmental Head within the Enforcement department. 

Key Performance Areas

• Provide secretarial support to the Departmental Head.
• Organise and maintain a proper filing system.
• Plan and arrange travel and hotel accommodations.
• Prepare reports, applications and correspondence.
• Accurate typing of legal documents and correspondence.
• Plan and arrange interviews.
• Order and control stationery.
• Scan and index incoming and outgoing documents and update these on the electronic filing system.
• General administration support to the department.
• Collaboration: Work closely with colleagues across various teams to ensure seamless operations.

Other Key Competencies

• The candidate must demonstrate the following skills and attributes: Good interpersonal skills, office administration and communications (both verbal and written) skills; ability to organise and liaise well with people at all levels; ability to function under pressure and monitor projects as assigned. 
• FSCA is committed to increasing the representation of marginalised groups in line with its transformation strategy. Persons with disabilities are encouraged to apply.
• Please note that correspondence and communication will only be conducted with short-listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified.

Requirements

• A qualification in office administration, or business administration with at least 3 years of relevant working experience as a personal assistant, secretary or office administrative assistant. 
• Must have excellent organisational and communication abilities.
• Must have time management skills, 
• Advanced proficiency in Microsoft Office programs (Word, Outlook, Teams, PowerPoint, Excel and OneDrive) and other computer applications.

Other Key Competencies

The candidate must demonstrate the following skills and attributes:

• Good interpersonal skills, office administration and communications (both verbal and written) skills;
• ability to organise and liaise well with people at all levels;
• ability to function under pressure and monitor projects as assigned.