ACDC Dynamics Administrative / Secretarial Jobs in Western Cape
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Full job description
General Administration:
- Manage and maintain office filing systems, both electronic and physical, ensuring that all documents are well-organized and easily accessible.
- Coordinate internal and external communications, including phone calls, emails, and letters.
- Prepare communications such as memos, emails, invoices, reports, and other correspondence.
- Schedule appointments and maintain calendars for the office and management.
- Schedule and coordinate meetings, ensuring all logistics are in place, including booking meeting rooms and organizing necessary materials.
Stationery Management:
- Monitor, order, and distribute office supplies, including stationery, ensuring optimal stock levels and cost efficiency.
Supervision of Cleaning Staff:
- Oversee the performance and schedules of the cleaning staff, ensuring the office environment is well-maintained and presentable at all times.
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Property Maintenance Administration:
- Facilitate and coordinate maintenance requests and services for the office premises.
- Liaise with property managers and service providers to ensure timely repairs and maintenance.
Fleet Vehicle Management:
- Oversee the company’s fleet of vehicles, ensuring they are maintained and serviced as per schedules. Manage vehicle bookings, logbooks, and ensure compliance with company policies.
Departmental Admin Assistance:
- Provide administrative support to various departments as needed, ensuring smooth operations and timely completion of tasks.
HR Admin Support:
- Assist with HR-related tasks, including managing employee records, leave applications, and other HR documentation.
- Support the HR department with administrative duties, including assisting with employee onboarding coordinating meetings and interview scheduling.
Requirements
- Matric/Grade 12 (essential).
- 1-year working experience within the same or a similar role.
Skills, Abilities and Job-Related Knowledge:
- Strong organizational and attention to detail skills.
- Excellent communication and interpersonal skills.
- Ability to liaise and communicate at all levels
- Ability to handle pressure and meet deadlines.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Basic knowledge of HR procedures and fleet management (advantages).
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