DC Accountant: Manufacturing Logistics - DHL Supply Chain

Key areas of responsibility include:

• Ensure appropriate systems, procedures and controls are in place and that these are complied with.  This includes input on SOP's for all process ensuring adequate internal controls and audit trail.
• Accountability for all audits, ensuring appropriate management comments and corrective action.
• Implementation and control of the ABC system, including the extraction, interpretation and reaction to management information.
• Complete/prepare monthly operational reports for manco informational requirements.  This involves primarily the investigation, interpretation and communication of results.
• Coordinate and monitor performance against budgets and monthly LEs.
• Identify budge and LE variances and investigate the causes.  This includes communication with responsible manco officials and coordination and follow-up of action plans to rectify them.
• Capex control including maintenance of the fixed asset register and regular physical verification.
• Co-ordinate of source documentation for all financial accounting input required by Head Office including ensuring appropriate authorization.
• Regular independent review of GL control account reconciliations.
• Management of Credit return process, particularly the implementation and management of an appropriate system to ensure timeous clearance of credit claims requested.
• Co-ordinate SLA submissions and commentaries on performance.
• Co-ordinate all payrolls related inputs including staff loans, leave records and overtime.
• Provide functional support to manco members on operational & financial issues/reporting.
• Provide key financial input to all DC projects, including a post implementation evaluation against stated objectives.
• Provide financial and commercial support to division.
• Plan, direct and control the division's overall financial Plans, Policies, Internal Controls, Accounting Practices and relationships.
• Direct Functions such as Forecast/Budgeting, Management Accounting and Statistical data and procedures for the maintenance and preparation of its financial/commercial reports.
• Appraises operating results in terms of Costs, Budgets, Operating Policies, Trends and increases profit opportunities.
• Consolidation and review of financial performance - Balance sheet and cash flow on a monthly basis in accordance with GAAP and SA reporting standards.
• Review of full-year forecast for submission to Corporate, including variance and sensitivity reporting.
• Salaries and Wages controls and processing.
• Review of fixed asset and capital expenditure approval.
• Review all balance sheet reconciliations to ensure accurate reporting and avoidance of unanticipated costs.
• Preparation of half-year and year-end statutory reporting packs for Corporate submission.

• VAT, Company tax, Deferred tax and regulatory and stat pack reporting as necessary.
• Annual budget preparation.
• Dotted line responsibility for all Depot accountants.
• Development of Management reporting to Operations - Benchmarking analysis/ABC/profitability analysis by principal.
• Optimisation of working capital and cash flow management.
• Assess adequacy and implementation of financial controls in line with corporate guidelines.
• Work with the Business Unit management to develop strategic commercial opportunities to enhance profitability.
• Maintain and enhance decision-making through the provision and use of first-class financial information based on strong internal control environment and costing systems.
• Initial preparation of PRB documentation of contract acquisitions, capex and other commercial opportunities as well as the management of the post-approval process including back checks.
• Support FD through coordination and control of annual budget and quarterly forecast process.
• Review and challenge of local financial performance, directing and assisting in ensuring performance to budget and forecast.
• Determination and implementation of performance analyses and reporting processes.
• Accuracy and integrity of BU GL ensuring timeous and regular review and clearing of Balance sheet reconciliation items.
• Supervision of cost control and transaction processing within the business and in particular the accuracy and integrity of the Oracle process –PO and JV’s etc.
• Ensure a sound and effective relationship and interface with the central finance team, and in particular Shared Services.
• Ensure compliance with all Group and local deadlines and requirements.
• Operational financial management and implementation of business unit operational cost control processes and in particular ABC.
• Revenue management ensures timeous and accurate billing of clients and appropriate follow up of outstanding payments in support of Shared Services.
• Management of the development and succession of financial personnel within the DC structures.
• Provide direction and advice to the senior management team in relation to risk, commercial contracts, approval of business opportunities and general approach to maximising financial performance.
• Ensure Compliance will all local statutory accounting rules and requirements.
• Interpretation of financial and interrelated operational information
• Submitting monthly financial information accurately and timeously to meet deadlines
• Project Management
• Continuous Improvement
• Vendor Management
• Staff discipline and adherence
• Providing management of the Distribution Centre with the appropriate level of Financial and Administrative skills and support.
• To act as a link between the financial/administrative processes and operational functions.                                              

Skills & Competencies

• Relationship management/cultural appreciation
• Impact and influence
• Negotiation skills
• Acquisition appraisal and management
• Project Management
• Team Development
• Strong business and financial acumen and excellent team dynamics.
• Must be able to work with and communicate to all the role players, Internal & External Customers, Principles, Transship operations
• Sound Interpersonal skills, strong analytical ability
• Effective communication skills
• Ability to influence and negotiate at all levels
• Achievement drive and initiative
• Administrative knowledge skills
• Computer knowledge skills
• Distribution knowledge skills
• Logistics knowledge skills
• Operational knowledge skills
• Quality knowledge skills
• Security knowledge skills
• Service delivery and operational knowledge skills

Qualifications & Experience

• Achievement of operational performance as defined by customer contract and KPI's
• Resolution of queries to orders and waybills
• High level of communication
• Perform administrative tasks in line with the Standard Operating Procedures and safe working practices
• De-briefing of drivers on return from deliveries
• Ability to work under pressure
• Matric / Grade 12 Certificate
• Charted Management Accountant/ Diploma in Cost and Management Accounting
• B. Com with Management / Cost Accounting experience in an operational environment
• Expected Educational Qualification – CA