Administration Clerk: Khulisa - Sappi

We’re on the lookout for an Administration Clerk - Khulisa to provide an efficient administrative support that would ensure Khulisa is optimally and efficiently run and ensure that the administrative functions in the relevant area are effectively overseen and maintained.

As an Administration Clerk - Khulisa, you will be responsible for:

• Facilitate & manage Khulisa bookings for meetings, seminars and conferences by coordinating all aspects such as venue, logistics, and catering according to management requirements
• Attend monthly Management meetings, collate the presentation, compile & distribute agenda and minutes according to agreed standards
• Maintain archives from all Khulisa regional offices and liaise with the Document warehouse for archiving documents when required
• Initiate request for proposals (RFP) process on e-Cams/Ariba for new/renewal contract requests by uploading the contract information packs from service providers onto systems to ensure that no business transaction occurs without a legal agreement in place
• Load and track contract approval process flow on systems to ensure effective and timeous completion of agreements and service providers receive accurate feedback
• Print and/or distribute copies of all contracts to contractors and suppliers, and ensure the signed original is posted to the Legal department
• Maintain and upload contractor rates on Forcelink to ensure work orders are timeously done by forestry staff
• Generate SAP payment requisitions and ensure purchase requisitions, order numbers and invoices are processed to ensure that vendors are paid in line with company policy and internal procedures
• Ensure invoices are submitted within 30 days upon request of order number by the requestor and finalise the transaction on SAP for payment so that costs are submitted within the same month of the transaction
• Provide back office support and administrative function to Forcelink users' queries logged through the IT Helpdesk by liaising with various business units and external stakeholders to ensure issues are resolved timeously
• Conduct recorded monthly safety inspections of the facilities and equipment

• Assist in managing company assets and use thereof, by keeping an up-to-date assets register through a log inventory register and conduct regular recorded asset inspections housekeeping by doing regular visits at the training centres and updating to control all assets and stocks
• Assist in the completion of asset disposal and Capex application using an electronic capex system for requests to be approved
• Assist by putting together monthly reports by consolidating and editing the report document/s to ensure effective communication to senior management
• Assist by consolidating weekly & monthly statistics by drawing operations reports on Forecelink and updating weekly/monthly reports on MS Teams, and circulating reports to Senior management
• Assist with the administering of the action log system and with the follow-up and close-out.

What are we looking for?

• A matric/grade 12 qualification
• An Administration related qualification is preferable
• Minimum of 2 years relevant experience
• Strong computer literacy (Word, Excel, PowerPoint)
• SAP knowledge an advantage
• Valid code EB Driver's license

What’s in it for you?

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence.
• Learning and development programmes to fast-track your career within Sappi.
• Opportunities to travel (dependent on the role).
• Market leading leave benefits.
• Employee wellbeing benefits.