Personal Assistant: FSD - South African Reserve Bank

The main purpose of this position is to provide administrative support and assistance to the divisional head and managers of the Procurement Division within the South African Reserve Bank (SARB).

RESPONSIBILITIES

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Proactively manage and maintain the divisional head and managers’ diaries, including logistical arrangements for appointments and travel in liaison with relevant personnel.
• Where applicable, receive, screen and respond to incoming telephone calls using own initiative and, where appropriate, deal with queries and/or route calls to appropriate people.
• Prepare and edit correspondence, communication, presentations, minutes of meetings, action plans and other documents, and conduct basic research and analysis where necessary for this purpose. 
• Collate and coordinate project-based and other information on behalf of the divisional head and managers. 
• Review operating practices in own area and implement improvements where necessary.
• Maintain positive internal and external relationships on behalf of the divisional head and managers by engaging with members and stakeholders at all levels of seniority. 
• Create and maintain a contact database for the divisional head and managers’ offices as well as a filing system in accordance with the File Plan of the SARB.
• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the divisional head and managers’ offices.
• Execute any other tasks as instructed by the divisional head and managers’ as and when required.

QUALIFICATIONS

Job Requirements

To be considered for this position, candidates must have:

• a Grade 12 certificate and a Secretarial Diploma; and
• a minimum of six to eight years’ experience in a corporate personal assistant or equivalent role with a minimum of two years’ experience in a financial services environment.

Additional requirements include:

• knowledge of and skill in
•  industry, organisational and business awareness;
• quality assurance;
• continuous improvement;
• computer literacy;
• clerical and administration;
• verbal and written communication skills;
• planning and organising skills; 
• attention to detail;
• ability to work under pressure;
• problem-solving skills;
• adaptability;
• organisational awareness;
• building and managing relationships; and
• drive for results.