BlackFly TTL Administrative / Secretarial Jobs in Johannesburg
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The potential candidate will be required to perform the following duties and have the following skills:
- Minimum five years’ experience in the film production and/or advertising sector
- Diary Management
- Being the first point of contact for the Executive
- Scheduling Meetings; Internal and External
- Preparing Reports and PowerPoint Presentations
- Taking minutes in meetings
- Arranging Travel, Hotels and Transfers
- Arranging events
- Administration
- Ordering office supplies
- Answering phone calls
- Manage and run personal errands for Executive
- Manage relationship between suppliers and BlackFly TTL
- Control the budget and allocate resources
- Generate relevant Finance spreadsheets for payments and invoicing
- Quoting and Invoicing via Sage
- Liaise with accountant and providing necessary info for VAT, Invoices, etc.
- Catering arrangements for meetings/breakfast and lunch meetings as well as film shoots
- Build and develop a network of contacts and continually update. You will be required to set up and manage a CRM System
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The working environment may vary. You will be required to work on film sets in and around the country.
- You need to be highly motivated and able to withstand pressure as this job can be very stressful.
- Flexibility and mobility are extremely important.
- Must be available to travel.
- Must also be available to the executive after hours or weekend, where necessary.
Sills required
- Must be very resourceful
- Excellent attention to detail
- Excellent organisation and people management skills
- Strong command of the English language
- Ability to prioritise and multitask efficiently
- Strong communication skills
- Working knowledge of Word processing, Spreadsheets and other Productivity Software Tools
- Discretion and Tact
Software
- MS Teams
- Microsoft Office - Word, Excel, PowerPoint
- Acrobat Writer
- Sage Accounting software
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