Paralegal I (Pretoria) - Adams & Adams

Duties and responsibilities

• Performing routine legal functions under the supervision of a qualified legal professional 
• Displaying a high level of initiative and being proactive in practice
• Assisting with practice administration, i.e. billing, enquiries, fee collections, etc

• Creation of new, updating and maintenance of Trade Mark records and portfolios on Patricia
• Drafting of Trade Mark documentation including forms
• Typing general correspondence
• Preparing quotes for the filing of new Trade Mark applications
• Attending to accounting matters (re: WIP lists and Debtors)
• Typing of invoices and credit notes (including up bills)
• Preparing, drawing and/or formatting Trade Mark listings for agents or proprietors
• Opening files
• Drawing diary files and drafting routine diary correspondence
• Faxing, filing, photocopying and general office duties
• Sending and receiving e-mails
• Checking and monitoring Standing Instructions
• Faxing, filing, photocopying and general office duties
• Sending and receiving e-mails
• Answering telephone calls
• Handling routine correspondence and diarising files

Requirements

Skills and knowledge

• A meticulous person who pays attention to detail
• Good command of the English language
• Computer literate
• Typing speed of 60 wpm
• Ability to do Dictaphone typing
• Ability to work independently
• Ability to work under pressure and to use initiative
• Must have a sense of urgency and ability to prioritise work
• Ability to work in a team – sharing of responsibilities and regular work discussions, receiving, and giving guidance
• Ability to deal with several matters at once – must be able to cope with interruptions
• In-depth knowledge of Patricia (database) and CMS (accounting programme)

 Qualification/s

• Matric
• Secretarial Diploma (an advantage)
• Tertiary qualification advantageous