Personal Assistant to the Executive IIS - South African Weather Service

The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Environment, Forestry and Fisheries (DEFF) and is governed by a Board. The organisation is an authoritative voice for weather and climate related services in South Africa and is a member of the World Meteorological Organisation (WMO) to fulfil a range of international obligations of the government.

South African Weather Service (SAWS) strives to be a Weather and Climate Centre of Excellence providing innovative solutions to ensure a weather-smart region, sustainable development and economic growth.

The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic person to undertake the role of:

Personal Assistant to Executive: Infrastructure and Information Systems (IIS)

Salary total package: Negotiable

Centre: Centurion

(Ref. WS02/082023)

Job summary:

To provide professional and efficient secretarial and administrative support to the Executive. Maintaining executive’s diary and arranging meetings, conferences etc. Attending meetings and taking minutes.

Key performance areas:

• Manages the executive’s diary and schedules meetings and where applicable, book meeting rooms accordingly.

• Drafts meeting agendas and ensure the timeous distribution of meeting packs.

• Accurate minute taking and timeous distribution of these and matters arising from meetings.

• Follows up on action items from meetings to ensure completion within stipulated deadlines.

• Manage office in absence of the Executive.

• Managing the executive’s inbox, screen all correspondence and action them where appropriate and where relevant, ensures that the executive actions the items that need his attention.

• Acting as the point of contact among executives, employees, clients, and other external partners

• Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports etc.

Minimum Requirements and Attributes:

• A relevant Administration or Secretarial qualification.

• At least 3 years of relevant experience in an executive support/science background or prior experience of working in the science environment.

• Knowledge and experience related to management submissions.

Added advantage.

• Good administrative Skills.

• Good organisational skills and detail oriented.

• Good written and verbal communication skills.

• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, and Excel.