Patent Filing Specialist - Adams Adams

Duties and responsibilities

• Typing/editing of correspondence and documents
• General administrative duties e.g., emails, photocopying, etc
• Receiving and interpreting client’s instructions and opening, updating and scrutinizing standing instructions.
• Typing confidential reports for meetings
• Downloading of documents from WIPO
• Updating of all standard letters and memoranda relevant to the overseas department
• Preparing quotations for clients
• Checking formality documents received from client and preparing responses
• Responding to client queries and dispatching schedules of charges
• Selecting and preparing for client, appropriate assignment forms depending on chain of transfer of rights; and various other forms
• Identifying South African applicant in light of mergers/changes of name, etc.
• Preparing patent and registered designs applications for filing in South Africa (including divisional and patents of addition) and reporting to client
• Late filing of outstanding documents for applications in South Africa and reporting to client.
• Checking applications prepared and late filings.
• Checking correspondence and documents prepared and filed belatedly.
• Working out invoices and invoicing clients
• Amending/correcting patent & design applications in South Africa
• Obtaining extensions of time for acceptance and registration, and for filing outstanding requirements
• Expediting patent and design registrations and applications
• Diarizing applications
• Typing of specifications and claims and general correspondence.
• Opening of files
• Applying for new account numbers
• Applying to amend existing account details.
• Applying for revenue stamps
• Capturing charges onto file.
• Doing Debit and Credit notes
• To carry out any ad hoc duties that are commensurate with the job level.
• Open cases in Patricia

Skills and knowledge

• Computer literacy with competent typing skills
• Excellent language skills (good command of English, both written and verbal)
• Ability to prioritise and deal with urgent matters promptly and efficiently.
• A conscientious, loyal and dedicated person, with the ability to think laterally.
• Someone with a professional attitude
• Ability to work independently and under supervision.
• Ability to handle the pressure of having to cope with large workload.

Qualification/s

• Matric or equivalent qualification
• A relevant tertiary qualification
• Experience working on Patricia and CMS will be advantageous.