Adams Adams Administrative / Secretarial Jobs in Gauteng
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Duties and responsibilities
- Typing/editing of correspondence and documents
- General administrative duties e.g., emails, photocopying, etc
- Receiving and interpreting client’s instructions and opening, updating and scrutinizing standing instructions.
- Typing confidential reports for meetings
- Downloading of documents from WIPO
- Updating of all standard letters and memoranda relevant to the overseas department
- Preparing quotations for clients
- Checking formality documents received from client and preparing responses
- Responding to client queries and dispatching schedules of charges
- Selecting and preparing for client, appropriate assignment forms depending on chain of transfer of rights; and various other forms
- Identifying South African applicant in light of mergers/changes of name, etc.
- Preparing patent and registered designs applications for filing in South Africa (including divisional and patents of addition) and reporting to client
- Late filing of outstanding documents for applications in South Africa and reporting to client.
- Checking applications prepared and late filings.
- Checking correspondence and documents prepared and filed belatedly.
- Working out invoices and invoicing clients
- Amending/correcting patent & design applications in South Africa
- Obtaining extensions of time for acceptance and registration, and for filing outstanding requirements
- Expediting patent and design registrations and applications
- Diarizing applications
- Typing of specifications and claims and general correspondence.
- Opening of files
- Applying for new account numbers
- Applying to amend existing account details.
- Applying for revenue stamps
- Capturing charges onto file.
- Doing Debit and Credit notes
- To carry out any ad hoc duties that are commensurate with the job level.
- Open cases in Patricia
ADVERTISEMENT - CONTINUE READING BELOW
Skills and knowledge
- Computer literacy with competent typing skills
- Excellent language skills (good command of English, both written and verbal)
- Ability to prioritise and deal with urgent matters promptly and efficiently.
- A conscientious, loyal and dedicated person, with the ability to think laterally.
- Someone with a professional attitude
- Ability to work independently and under supervision.
- Ability to handle the pressure of having to cope with large workload.
Qualification/s
- Matric or equivalent qualification
- A relevant tertiary qualification
- Experience working on Patricia and CMS will be advantageous.