University of the Free State Administrative / Secretarial Jobs in Free State
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Duties and responsibilities:
- Overall administration in academic environment.
- Administration of ad hoc claims.
- Student registrations (Senior and FET phases +PGCE).
- Processing of marks (Senior and FET phases + PGCE).
- Academic advice to prospective and current Senior and FET phases + PGCE education students.
- Arrange travel and accommodation for the programme coordinators.
- Any other responsibilities delegated by the Assistant Dean.
Inherent Job requirements:
- Grade 12 or National Certificate on NQF level 4.
- A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
Recommendation:
- A Bachelor ‘s degree on NQF level 7 or a three (3) year National Diploma on NQF level 6.
- Knowledge and experience in UFS system, guidelines, policies and procedures.
- Understanding and ability to manage relationships with staff and leadership within the faculty.
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Competencies
Required competencies:
- Results Orientated:
- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
- The ability to focus on details, work towards perfection and approach work in a neat and organised manner.
- The ability to be creative and open-minded when addressing work issues.
• Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
• Leading:
- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• Building Coalitions:
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.
Required Documents
Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
- Certified copies must not be older than 6 months
- A detailed curriculum vitae and cover letter.
- Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
- A certified copy (not older than 6 months) of your identity document (ID).
- Proof of registration with a Professional Body (if applicable).
- A copy of your driver’s license (if applicable).
- A service record of your current employer / last employer (only applicable to external applicants).
Assumption of duties:
01 August 2023 or as soon as possible thereafter.
Salary:
The annual remuneration package, including benefits, is R 211 391.43 – R 354 408.50 per annum, depending on the budget available for the position, relevant work experience and qualifications.
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Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact me at 051 401 9810 or email at [email protected]
or [email protected]. Additionally, kindly contact 051 401 2979/ 9813/ 9814/ 9848 for assistance.
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