Secretary - SoluGrowth

As a Secretary, you will play a crucial role in supporting our organisation by providing administrative assistance and ensuring the smooth operation of our day-to-day activities. Your exceptional organisational skills, attention to detail, and ability to multitask will be instrumental in managing various administrative tasks and maintaining effective communication within the company.

• Schedule and coordinate meetings for executives, ensuring all necessary arrangements are made.
• Provide assistance to executives with various project tasks, ensuring timely completion and accuracy.
• Make travel arrangements, both international and domestic as required, ensuring smooth and efficient logistics.
• Screen incoming calls through the switchboard, directing them to the appropriate individuals or departments.
• Manage the front desk and reception area, warmly welcoming visitors and ensuring their needs are met.
• Monitor and manage the Info Mailbox for the marketing department, organising and distributing messages appropriately.
• Type general correspondence, such as memos, letters, and emails, maintaining high accuracy and attention to detail.
• Collate, sort, and distribute marketing materials, coordinating with couriers and ensuring timely delivery.
• Request and record access for new staff members, ensuring proper authorisation and documentation.
• Assist the Tender office with the preparation and submission of tender documents, adhering to specified guidelines.
• Maintain and order office supplies and stationery, monitored inventory levels and restocked as needed.
• Handle general office administration tasks, including filing, organising documents, and managing office equipment.

Requirements

• Excellent grammar skills, ensuring accurate and professional written communication.
• Computer literate with advanced skills in PowerPoint for creating engaging presentations.
• Display attention to detail, meticulously reviewing work for errors and maintaining high standards of quality.
• Demonstrate self-motivation, taking initiative and actively seeking opportunities to contribute to the team's success.
• Exhibit strong self-management skills, effectively organising and prioritising tasks to meet deadlines.
• Capable of multitasking, efficiently handling multiple responsibilities and projects simultaneously.
• Ability to prioritise tasks effectively, identifying and addressing the most critical and time-sensitive projects.
• Collaborate effectively in a team environment, fostering positive working relationships and contributing to collective goals.
• Strong communication skills, both written and verbal, to communicate clearly and effectively.
• Display a proactive attitude, anticipating needs and taking proactive steps to address them.
• Comfortable working with individuals at all levels of the organisation, from junior to senior staff members.
• Approachable yet firm manner, establishing a professional and respectful attitude in all interactions.