Payroll Officer: Corporate Services - Intercare Group

The focus of this position is to provide a smooth and accurate payroll service to the various business units within the group. To be successful in this role, you should have a flair for numbers, great attention to detail and be able to handle sensitive information.

CRITICAL OUTPUTS

• Accurate and timely processing of monthly payroll items for approximately 1200 employees and commission earners.
• Calculating payable hours, overtime, commissions, maternity payments and deductions.
• Liaise with relevant line managers to ensure timeous receipt of payroll input and ad hoc items (e.g. variable hours, deductions, staff movement, terminations etc)
• Obtain onboarding documentation and ensure completeness of electronic employee files.
• Handle data capturing on Payroll System (Payspace) & uploading payroll interfaces and input sheets onto the payroll system.
• Link correct pay rate and recurring payroll components on new employees/ changes.
• Employee record maintenance, follow-up on reminders and annual renewals/reviews and updating internal databases/systems (SANC, HPCSA, MPS, OHS Training) etc.
• Processing of terminations and ensuring correct payments of leave and benefits.
• Reconcile payrolls, check for variances and update dashboard information.
• Reconcile monthly 3rd party payments.
• Benefit Administration (Provident Fund & Medical Cover) and liaising with employee benefit providers.
• Stay informed of benefits, procedures & rules and ensure regular member communication.
• Leave Administration, queries and reconciliation of leave balances.
• Maintenance & reporting on Time & Attendance data and providing ongoing user support
• Import Rosters & maintain accuracy between Time & Attendance system and Payroll system
• Maintain ESS (Employee Self Service) & provide ongoing training & support.
• Prepare bank files & other 3rd party payments.

• Run month-end processes: payroll & leave reports, statutory submissions, etc.
• Ensuring adherence to company policy and internal controls.
• Prepare & update regular management reports and presentations. 
• Assist with Annual budget preparation, audits & statutory submissions (SARS, COIDA, etc)
• Maintain processes relating to the legal framework and ensure compliance with all statutory requirements relating to payroll & HR functions.
• Supporting the development, enhancement & standardisation of payroll processes.
• Handling Payroll enquiries and providing advice on policies and procedures to Managers.
• Assist with general HR administration and ad hoc projects in the division as required.
• Maintain confidentiality of sensitive employee & payroll data in line with legislation.

REQUIREMENTS

• Grade 12
• Relevant tertiary qualification or Payroll Administration certification.
• 3-5 years’ experience as a Payroll Officer (end-to-end payroll).
• Payroll System experience (Payspace or similar Cloud based software) essential.
• Strong technical payroll experience.
• Intermediate to Advanced Excel Skills are essential.
• Proven experience on Cloud-based Time & Attendance system
• Proficient experience in other Microsoft 365 applications & SharePoint.
• Understanding of relevant legislation i.e. Income Tax Act, UIF, BCEA, National Credit Act, POPIA, etc.
• Knowledge of SARS guidelines & related systems: EasyFile, E-filing, U-filing & CF-filing
• Strong numerical skills with an ability to spot numerical errors
• Ability to handle confidential information
• Customer Service Orientated
• Methodical and organized.
• Good verbal and written communication skills
• Analytical with above-average attention to detail and a high degree of accuracy
• Able to meet strict deadlines and work well under pressure.
• A collaborative working style to partner with business stakeholders, cross-functional finance/HR colleagues and management 
• An understanding of reporting requirements and an ability to formulate reports.
• Excellent organisational and time management skills.