Personal Assistant - Absa Bank

Bring your possibility to life! Define your career with us

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

Did you graduate recently? Are you excited by the world of Cash Management and looking to find an opportunity to develop and grow? Start your career by joining the CIB Cash Management team as a Personal Assistant where you will support the Head of Cash Management and his Manco. You will provide administrative and secretarial support to the team

Key Accountabilities

• Manage the diary of the direct line manager, reminding him/her of future commitments and matters requiring attention.
• Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc.
• Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process.
• Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributed
• On request from any team member, print and bind presentations or newsletters or other material.
• Take charge of office moves for team members including liaison with building management and IT.
• Take charge of general office administration including ordering of stationery and groceries, restocking printers etc.
• Ensure that adequate reserve stock is ordered.
• Build and maintain a contact database for the team and ensure that data is kept 2 current.
• Maintain project documentation for departmental projects on request.
• Ensure that documents and reports are adequately completed by team members.
• Maintain files for team documentation.
• Record and relay telephone messages for team members who are out of the office.
• Type correspondence, management reports or other documents on request from the line manager or any team member.
• Arrange catering for team events as requested.
• Ensure that the line manager approves orders prior to placing them.
• Ensure that the team's pause area is kept neat and clean by following up with cleaning staff.
• Receive, open and distribute mail after logging the items according to the set procedures.
• Arrange documentation to be sent to archives and retrieve documents from archives when needed

Education and Experience Required

• Grade 12
• Relevant Degree / Diploma
• Good Matric pass with English

Education

Further Education and Training Certificate (FETC): Office Administration (Required)