Administrative Officer: Vendor Records - University of the Western Cape

eg. Accountant or Accounting or Kempinski



Our website is made possible by displaying online advertisements to our visitors.
Please consider supporting us by disabling your ad blocker.

University of the Western Cape Administrative / Secretarial Jobs in Western Cape


1. Patiently scroll down and read the job description below.

2. Scroll down and find how to apply or mode of application for this job after the job description.

3. Carefully follow the instructions on how to apply.

4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.


The University of the Western Cape requires an individual who has a deadline-driven approach, works well under pressure, is meticulous, has strong technical skills and enjoys working in a team environment, to administer physical and electronic document management for Vendor Payments. The individual should readily adapt to changes in processes, environment and legislation.

Reporting to the Manager Accounts Payable, the role involves custodianship of both electronic scanned and physical document storage systems, including the responsibility for security profiles and record reference accuracy.

The incumbent will be responsible for sensibly categorizing and referencing supporting documentation for payment transactions and ensuring these are readily available to the correct users.


ADVERTISEMENT - CONTINUE READING BELOW


The key outcomes expected from the role are:

Creation, Maintenance, Management and Retrieval of documents/records and associated financial meta-data

  • Creating, configuring and reviewing document categories/types, system structure and associated Metadata
  • Deliver user support by coordinating and providing technical support and training to users,
  • Set up an ongoing review of users and their access profiles
  • Input into ongoing development/improvement of the electronic document system
  • Filter and extract financial information and records according to requests from key users
  • Perform routine analysis and audits of system, investigating any irregularities and vulnerabilities
  • Review storage volumes and appropriately determine filing, retention periods and disposal of stored material

Minimum Requirements

  • A completed 2-year diploma in financial accounting/ management accounting/ cost accounting/ financial management (minimum NQF 6 level)
  • A minimum of 3 Years in financial record management or similar role, with responsibility for access profile and system settings
  • Understands payment as well as general financial processing systems, information and records


ADVERTISEMENT - CONTINUE READING BELOW


Relevant Competencies:

  • Able to safely and effectively perform physical activities relating to archiving and retrieval of documents.
  • Sound written and oral communication skills.
  • Honesty, integrity and trustworthiness.
  • Has a high standard of performance for self-coupled with a professional and positive attitude.
« Go back to the jobs list






DISCLAIMER

  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.

DSPA VACANCIES & GOVERNMENT JOBS IN SOUTH AFRICA TODAY

JobSearch South Africa is your most reliable website for latest jobs in South Africa today. If you are interested in getting genuine and reviewed job vacancies in South Africa from the best companies, then you are in the right place. Browse For DPSA vacancies, Government jobs & More. You can find LinkedIn jobs and Indeed jobs, here

TOP CAREER ARTICLES FROM EXPERTS

The job market in South Africa offers diverse opportunities, with high-paying roles available across sectors such as IT, finance, engineering, and healthcare. Many job seekers aim for government jobs, which provide stability, or pursue growing fields like data science and project management. With the rise of remote jobs in South Africa, professionals in accounting, legal, and medical fields can now work flexibly. In-demand positions also include teaching and nursing jobs, reflecting the need for skilled professionals. Mining, a key industry, consistently hires for various roles, while driver jobs remain popular, especially in logistics and delivery. These career options offer competitive pay and job security.

Top