Aspen Pharma Group Administrative / Secretarial Jobs in Eastern Cape
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Overview
Receive delivery notes, load materials, dispatch trucks, upload information/documentation into ERP, and process sales orders
Responsibilities
Documentation, reporting & record keeping
- Complete goods receipt notes and carries out material verification
- Generate sales orders
- Generate picking lists, packing lists, load plans, sales invoices, and de-shroud notices
- Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items
- Book the goods into the ERP System
- Send Stores receipt notes and purchase orders to Finance and the Lab
- Assist in gathering the information required for reporting in a department or area of technical expertise
- Compile detailed and standardized reports and consolidate documents
- Retrieve supporting documentation and records to facilitate and support query resolution
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Investigating
- Prioritise issues and orders
- Determine the cause of damaged goods
- Escalate unknown causes to the superior
- Track down mislabeled products, and correct the labelling thereof
General office support / Administrative support
- Coordinate project and office services
- Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research)
Plan & process
- Coordinate and provide input into work activities and priorities
- Monitor adherence to schedules
- Provide recommendations to management on improvement in processes
- Provide guidance to and/or assists others with work activities
- Check own work
Stakeholder relations
- Communicate with internal stakeholders to achieve work objectives and to maintain relationships
- Communicate with employees and management, to assist and convey information
Skills required
Background/experience
- 1-3 years experience in an administrative role
- Minimum of a 2-year Diploma in Administration
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Specific job skills
- Product knowledge (ERP System, Hardware, Database)
- Administration knowledge
Competencies
- Planning and Organizing
- Meeting Deadlines
- Capturing Facts
Accountability & Decision Rights
- Apply broad working knowledge of all concepts, terminology, and specialised administrative requirements to support areas of responsibility
- Apply extensive knowledge of the job and policies/practices to perform a wide range of advanced administrative, operational, customer support and computational tasks under limited guidance
- Provide guidance to and/or assist others on non-routine or escalated issues
- Check your own work and possibly the work of others
- Develop methods, techniques, and analytical approaches
- Monitor adherence to schedules and reporting absences
Independent decisions relating to:
- Methods, tactics, and processes to complete administrative tasks/projects
- Prioritize requests and interpret/adapt procedures, processes, and techniques
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