Financial Administrative Officer - Stellenbosch University

Duties

• Overall financial administration and management:
• Coordinating and administrating all the financial aspects of the Postdoc Office.
• Processing and managing all the financial reports for donors and funders, and general annual reporting.
• Maintaining databases and records, coordinating the creation and maintenance of accurate records on databases and the electronic filing system.
• Advertising postdoc positions: reviewing adverts, advising on wording and content, and posting on the website.
• Maintaining an information database for reporting purposes.

Postdoc Payments:

• Coordinating the receipt, acknowledgement, and tracking of postdoc payments.
• Reviewing postdoc payments for compliance and eligibility.
• Approving and processing postdoc bursary payments on behalf of the Postdoc Office.
• Handling correspondence and queries regarding postdoc payments.
• Liaising with the Finance Department, student finance, postdocs, hosts, and other internal role players such as the International Office and the Contracts Office.
• Facilitating interdepartmental fund transfers.

Job Requirements

Relevant tertiary degree, with at least two years experience in:

• NRF and bursary administrative processes.
• Working with enterprise systems in higher education or grant/funding environment.
• General administration in the higher education landscape.

Knowledge of the following:

• The higher education landscape.
• Postgraduate bursary payment processes.
• Intellimali.
• Cost centre management.

Technical competencies in:

• NRF online bursary platform.
• University enterprise systems such as TeraTerm or similar.
• Microsoft Office suite.
• Data handling and analysis.
• Drawing reports for funders.
• Social media platforms.
• Strong written and verbal communication skills.
• Forecasting, strategy, and planning.

Behavioural competencies:

• Interpersonal skills.
• The ability to work under pressure.
• Time management skills.
• Emotional intelligence.
• Teamwork skills.
• Diversity and open-mindedness.
• Recommendation/Aanbeveling
• An understanding of university finance systems and processes;
• At least one year's experience in the administration of postgraduate funding programmes