Transnet Administrative / Secretarial Jobs in Durban
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Position Purpose:
Reconciling all operational orders to SAP before invoicing of customers to generate correct and timeous invoices in order to generate Revenue.
Position outputs:
- Recording of vessel files received from the operations planning department to ensure that all vessels are timeously invoiced.
- Reconciliation of the vessel file by running a Navis interface recon report and an “invoicing check report” from SAP. Check
and reconcile the summarized data from these 2reports to reconciled quantities in the vessel revenue file.(i.e. 3 way reconciliation). Should records not balance, data from both systems to be downloaded into excel. And reconciled using EXCEL functionality (e.g. (VLOOKUP) - Checking that all documents are available in the vessel's file in order to compile a summary of all the services performed for the containers of the vessel.
- Review the SAP ZNV Control table to check the status of billing event records as received from Navis. Various status codes i.e. (status 01,02, etc. will indicate whether a record is error-free or not. If a record has an error investigation and rectification must be done prior to sales orders being created. This will involve analysing the “chargeable unit events” table in
Navis as well as ZNV control table in SAP to understand how records must be corrected. - Summarize all the services performed for the containers belonging to the vessel to ensure accurate invoicing.
- Data capture of all services that are not automated due to operational inefficiencies or system errors to ensure completeness of revenue.
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- Auditing of pre-invoiced files to ensure that the vessel's summary and pre-invoice collate to authorize final invoicing.
- Review billing due list as well as open sales order list on regular basis to ensure timeous generation of invoices.
- Reviewing of storage records on the chargeable unit table and on SAP. To ensure correct dates especially when stacks have been extended to create accurate storage invoices.
- Liaise with customers (internal and external) in respect of their errors to prevent them from reoccurring.
- Attend to customer’s queries by either processing adjustments through SAP (debiting or crediting) or responding in writing to ensure that the correct charges are maintained.
- Compiling a pre-invoicing report for customers where Pier 2 has entered into an agreement to provide them with this document to verify that the correct charges will be invoiced before final invoicing takes place.
- Performing the revenue protection function which involves mainly billing for the miscellaneous services performed by the Pier 2 operations which are semi-automated in NAVIS. By using various filters in Navis e.g. ex stack early / late arrival units, short shipped units which must be run to identify services rendered for which charges are to be raised.
Qualifications & Experience:
- Matric with accounting
- Finance Qualification with being an added advantage
- Minimum of 2 years of Revenue experience
Competencies:
Knowledge required:
- Ms Excel
- Ms Word
- SAP (SD and FI)
- N4 (Navis)
- Container terminal operational procedures
- Container terminal revenue procedures
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Skills Required:
- Communication skills
- Computer literacy
- Numeracy
- Accuracy
- Problem-solving
- Decision making
- Pro-active
Attributes Required:
- Attention to detail
- Assertive
- Flexible
- Sense of urgency
- Service orientated
- Honesty and integrity
- Team Player
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