Expense Supervisor - Pick n Pay

The purpose of this position is to ensure that company policies and procedures adhere with regard to the processing of all expenses-related documentation and the supervision of the expense team.

Duties & Responsibilities

• Ensure that company policies and procedures adhere to into ACCOUNTING AND PROCESSING OF ALL EXPENSES
• Supervision of the expense team
• Review work vendor statements to ensure invoice and PO queries are resolved;
• Review vendor ageing on supplier statements and ensure outstanding invoices are resolved;
• Review GRIR: ageing and resolve outstanding entries with the GRIR Team
• Post invoices/credit memo’s prepared by the expense clerk;
• Handle Automated BOT Invoice Receipting– Process and Queries Resolution
• Inspect key documents i.e. invoices and contract to ensure that the correct authorising official has signed off the document(s) and that the correct ledger account and cost centres are used;

• Liaising with key players i.e. LIV, GNFR, Marketing etc to resolve supplier queries;
• Investigate and follow up on internal departmental queries and requests;
• Prepare expense packs and conduct an analysis of ledger accounts to explain unusual variances;
• Improve operating efficiencies of the department by addressing risk factors and citing improvement areas for better performance (audit report items etc);
• Process monthly accruals and journals;
• Facilitate training of staff;
• Assist with ad hoc duties as outlined by the Expense Manager or Finance Controller

Minimum Requirements

• 3 - 5 years of proven experience in an expense work environment
• SAP knowledge of accounts payable module
• Computer literacy and experience in Ms Office: Word, Excel and email
• Previous supervisory experience would be advantageous
• Tertiary qualification(s) would be advantageous

Competencies

• Attention to detail
• Accurate, thorough and methodical
• Conscientious (by the book)
• Sense of urgency
• Ability to handle routine work
• Excellent communication skills
• Ability to lead a team
• Excellent people management skills
• Ability to work under pressure
• Excellent query resolution skills (ability to resolve second-level queries)
• Continuous and consistent professionalism in all aspects of work

Additional Information

The competency-based interview will be used to assess the above requirements