Administration Clerk - Engen

Purpose of the Job

Provide efficient control of vendor documentation submitted to expedite payment of vendors and provide operating and capital expense, data capture and general administrative support to the accounts department

What you’ll be doing

Document Management

• Ensuring document management system is up to date and that filing duty are attended to
• Ensure stationery requirements are attended to and costs are reasonably managed
• Ensure proof of payments are documented and forwarded to respective third parties and service providers

• Invoicing as part of Engen Business Transactions
• Processing POD’s
• Managing consumable / procurement
• Generating SAP Requisitions
• Processing credits
• Ensure facility bills are paid timeously and managed effectively
• Generating reports
• Collating manhour reports
• Preparing and issuing meeting minutes

CPC Card Management

• Ensure usage of the credit card as per approved limit, policy and procedures

Petty Cash Management

• Ensure timeous petty cash reimbursements and forwarding of documentation as per required and in line with

Customer support

• Provide efficient customer support and effective communication with customers and stakeholders
• Issue credit notes for legitimate and investigated customer credit queries

Who You Are:

• You are enthusiastic and willing to learn.
• You are able to multitask and work with multiple transactional systems.
• You are passionate about customer service.
• You have excellent communication and collaboration skills
• You have a reputation for completing tasks timeously and without delays.

What you’ll have done before:

Baseline:

• Grade 12/ Matric
• At least 1-year experience in administration functions
• Computer literacy and experience working with MS office suite
• Understanding of Engen policies and standing instructions

Advantageous:

• Ability to work successfully in an ever-changing environment and navigate ambiguity
• Working knowledge of SAP

Exciting Challenges you might face in the role

• Application of knowledge related to administrative functions to optimise administrative processes.
• Driving compliance by ensuring documentation is filed/uploaded timeously to correct destinations.
• Effectively manage day-to-day tasks that cover an array of terminal operations.
• Operate effectively, even when things are not certain or the way forward is not clear