Job Description: Responsibilities & Requirements
Key Accountabilities:
- The flow of jobs received from stores on the system with approvals of AC's and ensure it contains the correct information
- Contact contractors and suppliers to do follow-ups and get ETAs on work to be done
- Ensure weekend standby logs are actioned on the system and that all information is loaded as needed by Monday 12PM
- Obtain and submit quotes for approval by ACs and RC's
- Ensure jobs are completed on time for High, Medium, and Low priority.
- Order spares as needed from suppliers for both internal and external contractors
- Complete and close logs once feedback is received via SharePoint both internal and external
- Load quotes for SOS work on the system as soon as it is received from contractors
- Assist finance with the information needed to pay suppliers
- Invoice internal job card spares as logs are closed off on SharePoint
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- Ensure all logs are up to date per region and area by adding relevant comments on logs.
- Take phone calls in emergencies for immediate actioning and follow-up that the logs get sent from stores
- Check emails to make sure that issues are dealt with in time
Other Responsibilities:
- Standby (2 weekends per month)
- From time-to-time emergency assistance after hours
Skills and Competencies:
- Have a hands-on approach
- Excellent organizational skills and problem-solving skills
- Manage administrative procedures
- Communicating effectively and professionally in written and oral form
- Conducting organizational and administrative duties
- Coordination of people and contractors and time
- Conducting more than one task at a time
- Understanding computer applications
- Troubleshooting issues
- Being adaptable and self-driven
- Project management and prioritising
- Preparing work schedules
- Recording and reporting
- Capturing of all stock purchased
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Computer Applications:
- 1. Microsoft Office 365
- 2. Sage Evolution
Requirements
- 1. Matric (non-negotiable)
- 2. Procurement/supply chain related diploma or qualification will be advantageous