Administrative Assistant - Financial Services Board

Introduction

To provide professional secretarial and administration support to the HOD of the Supply Chain Management Unit.

Job Functions: Compliance & Regulatory Affairs,Supply Chain

Industries: Regulatory

Specification

Key Performance Areas:

• Manage and administer the HODs’ diary and itinerary.
• Type and prepare all the necessary documentation for the HOD.
• Ensure the safe keeping and filing of all documentation and records in the office of the HOD in line with the relevant legislation and policies.

• Ensure the smooth running of the HODs’ office by handling all correspondence and queries requiring the attention of the HOD.
• Obtain inputs, collates and compile reports, e.g. progress, monthly and management reports.
• Scrutinize routine submissions/reports and make notes and/or recommendations for the HOD.
• Respond to enquiries received from internal and external stakeholders.
• Clarify instructions and notes on behalf of the HOD.
• Handle and manage cash flow in the office of the HOD including petty cash.
• Perform routine duties in the office of the HOD including telephone, travel arrangements, hotel bookings and arranging appointments and meetings with stakeholders.
• Interface with internal and external client.
• Responsible for Supply Chain Management Unit’s stationary control and providing input on stationary budget.
• Provide administrative support to the Supply Chain Management Unit.

Other Key Competencies:

The candidate must demonstrate the following skills and attributes: Good interpersonal skills, office administration and communications (both verbal and written) skills; ability to organise and liaise well with people at all levels; excellent computer and IT skills; ability to function under pressure and monitor projects as assigned. An ability to maintain confidentiality is key.

FSCA is committed towards increasing the representation of marginalised groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply.

Please note that correspondence and communication will only be conducted with short listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified.

Enquiries regarding the post should be made with Ms Monicca Masenya at ext. 2980.

Requirements

An appropriate Secretarial qualification and a minimum of 1 years’ PA (Personal Assistant) experience or equivalent or Matric with 1 to 2 year’s administrative experience. The abilities to undertake work with initiative and efficiency and to handle more than one task at a time are essential.

The candidate must have advanced MS Products knowledge (Word, Excel, Access, and PowerPoint).