Creditors Clerk - BankservAfrica

BankservAfrica, being a payments clearing house and part of the National Payments System of South Africa, and being the trusted partner servicing the financial industry, including banking institutions, requires the exercise of unconditional honesty and transparency on the part of the employee in respect of his duties and obligations

EE Candidates Only

The main purpose of the role is to ensure the day to day management of all payment cycle activities are fulfilled and provide efficient supplier service

COST MANAGEMENT

Manage and control individual and relevant project / intervention costs

STAKEHOLDER ENGAGEMENT

• Manage and maintain good stakeholder relationships
• Deliver on internal and external stakeholder requirements/SLA’s

DELIVERY OF PROCESSES/PROJECTS

STRATEGIC ALIGNMENT

Deliver on BU goals and activities aligned to strategy

INITIATIVES/ PROJECTS FOR CONTINUOUS IMPROVEMENT

• Identify and scope opportunities for improvement / innovation
• Deliver client or company specific projects in line with company standards and in agreement with line manager

RECONCILING PROCESS

• Keep track, process and reconcile payments and expenditures, including invoices, statements
• Accurately prepare monthly reconciliation of Creditors Accounts Statement against the A/P Age Analysis
• Accurately reconcile G/L and AP control accounts
• Accrue for expenses
• Maintain Creditors Age analysis

DELEGATION OF AUTHORISATION

Ensure documents are properly authorized in accordance with levels of authority and allocated to the correct Supplier & General Ledger accounts in accordance with accounting practices and the company’s budget.

MEETING DEADLINES

• Accurately capture documents in the accounting systems in order to effect payment on time
• Prioritize invoices/payments according to cash discount potential and payment terms
• Prepare and upload Payment run
• Send Remittance Advices to suppliers after completion of the Payment run
• File documents after payment run
• Resolution of queries for internal and external stakeholders timeously

COMPLIANCE AND RISK MANAGEMENT

• Policies and procedures: Provide input into relevant policies and procedures
• Compliance: Comply with relevant policies & procedures, regulation and legislation
• Risk: Identify and escalate risks appropriately

SKILLS TRANSFER AND SUPPORT

• Assist team members to ensure understanding of required deliverables and stay abreast of technical skills
• Contribute to the development of a positive team culture

QUALIFICATION/KNOWLEDGE (INCLUDING MOST RELEVANT FIELD OF STUDY)

• Matric Certificate
• Bookkeeping/ Accounting Diploma
• Required computer literacy levels
• Excel
• Accpac an advantage

EXPERIENCE (INCLUDING RELEVANT SECTOR SPECIFIC EXPERIENCE)

• Minimum 3 years’ experience in full function Creditors Role