Secretary - Programme & Project Management at South African Police Service (SAPS)

POST: Secretary

LOCATION: Programme and Project Management, Head Office, Pretoria

REFERENCES: CS04/08/2020

Core Functions:

• To provide secretarial support functions to the Component Head.
• Arrange, prepare meetings, agendas, typing and taking minutes.
• Answer and screen all incoming calls to the office of the Component Head.
• Liaise with other Components and Sections on matters relating to the Component Head’s office.
• Maintain good recordkeeping, filling and bring forward system.
• Handle confidential documents.

• Process and submit claims, make travelling and accommodation arrangement.
• Manage the diary as well as receive and host visitors of the office.
• Operate standard equipment (fax, photocopy machine, telephone, computer etc.).
• Serving refreshment to visitors and during meetings.
• Manage office inventory.

Generic Competencies:

• Applicants must display competency in the post-specific functions of the post;
• Be in possession of a Senior Certificate (Grade 12);
• Be a SA Citizen;
• Be fluent in at least two official languages, of which one must be English;
• Must have no previous convictions or cases pending;
• Applicants will be subjected to a vetting process which will include security screening and fingerprint verification.

General:

• Only the official application form (available on the SAPS website and at SAPS recruitment offices) will be accepted. The Z83 previously utilized
  will no longer be accepted. All instructions on the application form must be adhered to. Failure to do so may result in the rejection of the
  application.
• The post particulars and reference number of the post must be correctly specified on the application form.
• A comprehensive Curriculum Vitae must be submitted together with the application form.
• Certified copies of an applicant’s ID, Senior Certificate and all educational qualifications obtained, service certificates of previous employers stating the occupation and proof of relevant experience in the field of the post.

• The copies must be correctly certified on the copy itself, not at the back. The certification must not be older than three months.
• Qualifications submitted will be subjected to verification checking with the relevant institutions. The South African Police Service will verify the residential address of applicants and conduct reference checks.
• Appointments will be made in terms of the Police Service Act, 1995 and Public Service Act, 1994 as applicable to the post environment.
• Applications must be mailed timeously. Late applications will not be accepted or considered.
• The closing date for applications is 4 September 2020 at 16h00.
• If a candidate is short-listed, it can be expected of him/her to undergo a personal interview as well as a practical assessment.
• Reference checking will be conducted on all short listed applicants.
• Short-listed candidates for appointment to certain identified posts, will be vetted in terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007 (Act No 32 of 2007) and the Children’s Act, 2005 (Act No 38 of 2005).
• A candidate, whose particulars appear in either the National Register for Sex Offenders or Part B of the Child Protection Register, will be disqualified from appointment to that post. All short-listed candidates will be subjected to fingerprint screening.
• Correspondence will be conducted with successful candidates only. If you have not been contacted within 3 months after the closing date of
  this advertisement, please accept that your application was unsuccessful.
• The South African Police Service is under no obligation to fill a post after the advertisement thereof.
• The SAPS application forms can be obtained from any SAPS Recruitment Office within the South African Police Service.

Read the Additional Information below

1. SAPS Interview, Fitness and Medical Checks

2. SAPS Training