Adams Adams Administrative / Secretarial Jobs in Pretoria
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Duties and responsibilities
- Receiving instructions from clients to attend to transfers, acknowledging receipt of instructions, interpreting the instructions and preparing initial letter to clients;
- Preparing various conveyancing documents accurately and independently;
- Liaising with clients, city councils, SARS, managing agents, banks and linked attorney firms;
- Preparing documents for lodgement and ensuring all conditions are met and processes followed in order for matters to be registered successfully at the relevant deeds registry;
- Attending to all financial aspects of transactions, including pro-forma and final accounts, collecting costs/disbursements from clients and attending to general accounting queries;
- Keeping and maintaining of a proper diary system of all current matters;
- Weekly reporting to all parties on the current status of pending matters.
Skills and knowledge
- In depth understanding of transfers and related aspects of conveyancing in general;
- Ability to interpret instructions and having a full understanding of conditions to be complied with;
- Understanding and interpreting deeds office records;
- Good command of the English language;
- Excellent communication skills and ability to liaise with clients in a professional and effective manner;
- Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys;
- Ability to work independently and to effectively manage high volumes of work;
- Team player with good interpersonal skills, showing an eagerness to assist others within the department;
- Typing speed of 45+ words per minute;
- Meticulousness and attention to detail, managing a neat and organized work station;
- Fully conversant in Microsoft Office, Microsoft Excel, LexisConvey, SARS e-filing and L@W/E4.
Qualification/s
- Matric or equivalent qualification.
- Secretarial Diploma with excellent typing skills
- Minimum of 3-4 years’ experience in conveyancing environment, specifically transfers