Human Resource Assistant - Harrismith at VKB Group

Crown Bag (Pty) Ltd is a packing material manufacturer situated in Harrismith in the Eastern Free State. Crown Bag (Pty) Ltd is a subsidiary of VKB Landbou(Pty) Ltd and part of the VKB Group. The investment in this company is in line with the Group’s strategy to focus on integration opportunities in the agricultural value chain and results in a decrease in input costs for producers.

Job Description

Responsible for ensuring that all the administrative functions are performed accurately, concisely, timely and according to standard operating procedures.

Key Accountabilities:

• Provide administrative support to all Departments within Crown Bag.
• Ensure timeous & accurate actioning of employee time & attendance.
• Ensure strict compliance with all relevant standards of documentation.
• Ensure departmental directives adhered to in the execution of all tasks.
• Work with electronic documents and attendance registers.
• Data entry/ Capturing of high volumes of data.
• Handling administrative and HR-related queries.
• Manage own workload identifying improvements and issues.
• Provide quality resource and support to the manufacturing teams.
• Provide information and analysis of data as directed/ required.
• Communication with employees and management.
• Control timesheets, workshop storage stock and order items like pallets.

Duties & Responsibilities:

• Maintaining and updating People System.
• Process leave on ESS and ensure it is approved by relevant line managers.
• Process claims on ESS and forward for approval.
• Scanning of all Crown Bag Payroll Forms and other HR documents.
• Short Hours & Unpaid Leave: capturing and sending them to Payroll for processing.
• Assisting employees with applications for staff accounts & personal loans.
• Administer the time sheets by printing, dispatch to Production Department.
• Process all pay queries, handle exceptions on timesheets and forward to Payroll for processing.
• Ensure all responsibilities are carried out in accordance with HR Company Standards.
• Perform any other duties as may be expected by management.

Qualifications required

• Grade 12 or NQF Equivalent.
• Formal Microsoft Training Certificate.
• An HR-related certificate/ qualification will be a definite advantage.

Experience & Skills required

• A minimum of 2 years HR admin experience.
• Proven experience of computer office programmes i.e. Word, Excel, Outlook & PowerPoint.
• Working knowledge of biometric clocking systems & time sheets.
• Previous experience in a FMCG/ manufacturing environment desirable.
• Experience within a Payroll environment a definite advantage.
• Excellent communication skills.
• Excellent organisational skills and attention to detail.

Other

• Ability to prioritize and complete tasks within agreed time-lines.
• An open, direct and honest attitude at all times is a must.
• Able to maintain integrity within an HR environment essential.
• Ability to work in a pressurised and time-critical environment.
• Able to work as part of a team & values self-development.
• Must be self-motivated, dedicated & able to use own initiative.
• A willingness to work overtime when required.
• Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.