Job Description: Responsibilities, Qualifications, and Necessary Skills
Administrative / Secretarial Jobs In South Africa 2024Jobs In Gauteng 2024
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Job Responsibilities
- Responsible for operation of switchboard and directing all incoming calls
- Receive and welcome clients and visitors
- Responsible for maintaining the reception area, including meeting rooms
- Assist in setting up of meeting rooms prior to meetings
- Assisting with preparation of refreshments for clients as well specified internal meeting
- Setup, meeting rooms, training rooms, canteens, kitchens and bar. Ensure these areas are always in an acceptable condition
- Maintaining sufficient stock levels of all consumables and refreshments
- Be willing to assist with additional functions, with regard to hospitality and additional support roles when required
- Working hours are from 8 am – 5 pm / 1 hour lunch break
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Facility
- Security Process
- Welcoming quests in a professional manner
- Managing calls at the reception area
- Direct calls quickly, efficiently and professionally
- Taking messages and ensuring that staff members receive their messages within due time
- Direct clients to correct meeting rooms, and offer assistance when required
- Assisting with adhoc duties such as courier service, stock control etc.
Skill Requirements
- Good communication skills
- Professional and Punctual
- Active listening skills – ability to understand requirements
- Fluent in English
- Proactive problem solver
- Ability to work independently & a positive team player
- Self-motivated
- Conducts self professionally, exhibits high levels of tolerance and patience
- Responsible for continued learning and self-development
- Must be pro-active, helpful, able to use initiative and not a clock watcher
- Switchboard experience
- Excellent Telephone manner
- Own reliable transport is necessary
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Qualifications
- Matric
- 2 years experience in a similar role
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